The board will determine the compensation to be paid for the classified employees' positions, keeping in mind the education and experience of the classified employee, the educational philosophy of the school district, the financial condition of the school district and any other considerations as deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the compensation of classified employees.

Legal Reference:  Iowa Code §§ 20.1, .4, .7, .9; 279.8 (2013).

Cross Reference:  411.3 Classified Employee Contracts
                                      412.2 Classified Employee Wage and Overtime Compensation

Approved:  Feb. 11, 1985, February 19, 2018               
Reviewed:  Aug. 24, 2005, Nov. 30, 2012, January 15, 2018                                                 
Revised:  Feb. 10, 1997, Nov. 30, 2012, January 15, 2018  

Each non-exempt employee compensated on an hour-by-hour basis, whether full-or part-time, permanent or temporary, will be paid no less than the prevailing minimum wage.  Whenever a non-exempt employee must work more than forty hours in a given work week, the employee is compensated at one and one-half times their regular hourly wage rate.  This compensation is in the form of overtime pay. Overtime will not be permitted without prior authorization of the superintendent. Whenever possible hours will be adjusted within the week to avoid the necessity of overtime.

The district electronic time system will be the record of hours worked for district classified employees. Any attempt to circumvent this record is grounds for disciplinary action.

It is the responsibility of the board secretary to maintain wage records.

Legal Reference:  Garcia v. San Antonio Metropolitan Transit Authority, 469 U.S. 528 (1985).
                                      29 U.S.C. §§ 206 et seq. (2013).
                                      29 C.F.R. Pt. 511-800 (2013).

Cross Reference:  411.3  Classified Employee Contracts
                                      412.1  Classified Employee Compensation

Approved:  Feb. 10, 1997, February 19, 2018               
Reviewed:  Aug. 24, 2005, Nov. 30, 2012, January 15, 2018                                                 
Revised:     Nov. 30, 2012, January 15, 2018    

Classified employees may be eligible for group benefits as determined by the board and required by law. The board will select the group benefit program(s) and the insurance company or third party administrator which will provide or administer the program.

In accordance with the Patient Protection and Affordable Care Act (ACA), the board will offer classified employees, who work an average of at least thirty (30) hours per week or one hundred thirty (130) hours per month, based on the measurement method adopted by the board, with minimum essential coverage that is both affordable and provides minimum value. The board will have the authority and right to change or eliminate group benefit programs, other than the group health plan, for its classified employees.

Classified employees who work an average of at least thirty (30) hours per week or one hundred thirty (130) hours per month, based on the measurement method adopted by the board, are eligible to participate in the group health plan. Classified employees who work 30 hours per week are eligible to participate in the health and major medical, and long-term disability group insurance plans. Qualified employees will be eligible for benefits beginning the first of the month following the first day of service. Employers should maintain documents regarding eligible employees’ acceptance and rejection of coverage.

Variable-hour employees are employees normally scheduled to work less than 30 hours per week but work a variable shift with variable hours. If the variable-hour employee is deemed to have worked an average of 30 or more hours per week, participation in the Fairfield Community School group plan will be offered to the variable-hour employee at that employee’s cost.

1. When an employer/employee relationship is severed, the length of continued benefits depends on several factors.  Employees will be informed of their COBRA Rights under the Consolidated Omnibus Budget Reconciliation Act at that time.
2. If the employee resigns from his/her position mid-way through the school year, district paid health insurance will be discontinued at the end of the month following the last day of service.  COBRA rights will become effective. (see #3 below)
3. If the employee works the full school year, district paid health insurance will continue through August 31^st of that year.  A full school year is defined as working at least one hundred twenty (120) consecutive school days or more.
4. If an employee is hired late into the year and leaves employment prior to the end of the year, district paid health insurance will be discontinued at the end of the month following the last day of service.  COBRA rights will become effective.
5. If the employee is unable to perform his/her duties consider the flowchart:

The business office will administer such retirement plans, health and accident insurance, savings and annuity programs as the Board may authorize and the law may prescribe.

Legal Reference:  Iowa Code §§ 20.9; 85; 85B; 279.12; 509; 509A; 509B (2013).
                                           Internal Revenue Code § 4980H(c)(4); Treas. Reg. § 54.4980H-1(a)(21)(ii).
                                          Shared Responsibility for Employers Regarding Health Coverage, 26 CFR Parts 1, 54 and 301, 78 Fed. Reg. 217, (Jan 2, 2013).
                                          Shared Responsibility for Employers Regarding Health Coverage, 26 CFR Parts 1, 54 and 301, 79 Fed. Reg. 8543 (Feb. 12, 2014).

Cross Reference:  411.1 Classified Employee Defined

Approved:  Feb. 11, 1985, May 20, 2013, May 13, 2015, Sep 21, 2015, May 20, 2019
Reviewed:  Aug. 24, 2005, Nov. 30, 2012, Apr. 5, 2013, Mar 16, 2015, Jul 27, 2015, Jan. 21, 2019, April 15, 2019          
Revised:  Nov. 30, 2012, Apr. 5, 2013, Mar 16, 2015, Jul 27, 2015, May 20, 2019

Employees may elect to have amounts withheld from their pay for items authorized by law, subject to agreement of the district. The board may authorize the administration to make a payroll deduction for classified employees' tax-sheltered annuity premiums purchased from a company or in the state approved program.

Classified employees wishing to have payroll deductions for tax sheltered annuities will make a written request to the superintendent. 

Legal Reference:  Small Business Job Protection Act of 1996, Section 1450(a), repealing portions of IRS REG § 1.403(b)-1(b)(3).
                                        Iowa Code §§ 260C; 273; 294.16.
                                        1988 Op. Att'y Gen. 38.
                                        1976 Op. Att'y Gen. 462, 602.
                                        1966 Op. Att'y Gen. 211, 220.

Cross Reference:  706      Payroll Procedures

Approved:  Feb. 11, 1985, February 28, 2019        
Reviewed:  Aug. 24, 2005, Sep. 14, 2009, Nov. 30, 2012, Apr. 22, 2013, Jan. 21, 2019   
Revised:  Feb. 10, 1997, Oct. 12, 2009, Nov. 30, 2012, Jan. 21, 2019