Board Minutes - 2021.11.15

Board Minutes - 2021.11.15

FAIRFIELD COMMUNITY SCHOOL DISTRICT, FAIRFIELD, IOWA
BOARD OF DIRECTORS
Monday, November 15, 2021
Regular Board Meeting @ Fairfield ACT Building, 6:30 p.m.

Minutes

  1.   Call to Order
    1. Roll call The meeting was called to order at 6:30 p.m. by Board President Christi Welsh. Board Members present were: Kelly Scott, Tim Bower, Christi Welsh, Frank Broz, Margo VonStrohuber and Debi Plum. John McKerley arrived at 6:37 p.m.                             
    2. Perfection and Approval of the Agenda Tim Bower moved to pull X I, H from the agenda. Kelly Scott seconded. Motion carried; ayes (6).                                                                      
    3. Approval of Consent Agenda Frank Broz moved to approve the consent agenda as presented. Debi Plum seconded. Motion carried; all ayes (6).                                                     
  2. Old Business
    1. Board Committee Update Reports- Policy, Tech, Work Session, Curriculum, Education Foundation, Before & After School.
    2.  Approve Board Policies at the second reading; 700 Purpose of Non-Instructional and Business Services, 701.1 Depository of Funds, 701.2 Transfer of Funds, 701.3 Financial Records, Governmental Accounting Practices and Regulations, 702 Cash in School Buildings, 703.1 Budget Planning, 703.2 Spending Plan, 704.1 Local-State-Federal-Miscellaneous Revenue, 704.2 Debt Management, 704.2R1 Post-Issuance Compliance Regulation for Tax-Exempt Obligations, 704.3 Investments, 704.4 Gifts, Grants, Bequests, 704.5 Student Activities Fund, 704.6 Online Fundraising Campaigns-Crowdfunding, 705.2 Payment for Goods and Services, 706.2 Payroll Deductions, 706.3 Pay Deductions, 707.2 Treasurer’s Annual Report, 707.4 Audit, 710.1 School Nutrition Program, 710.2 Free or Reduced Cost Meals Eligibility, 905.2 Tobacco/Nicotine Free Environment, 906 Unmanned Aircrafts-Drones. Tim Bower moved to approve the board policies at second reading. Debi Plum seconded. Motion carried; all ayes (7).
  3. Official Canvass of election results Robin Leonard delivered the official Canvas of election results.
  4. Appreciation of outgoing board members Dr. Noll thanked each outgoing board member and presented each with a certificate.
  5. Appointment of Board Secretary as President Pro Tem Robin Leonard took over as chair of the meeting.
  6. Adjournment of old board announced. Adjournment of the old board was announced by Robin Leonard.
  7. Break for 5 minutes Tim Bower moved to break for 5 minutes. Kelly Scott seconded. Motion carried; all ayes (7).
  8. Call to order the Annual Organizational Meeting of the Board 6:55 p.m.
    1. Roll Call Tai Ward, Mark Porter, Christi Welsh, Kelly Scott, John McKerley, Margo VonStrohuber and Tim Bower. Absent: None
    2. Oath of office for new board members New Board Members sworn in; Kelly Scott, Tai Ward and Mark Porter
    3. Election of President
      1.   Nominations for President
        1. Election of President Tim Bower moved to nominate Christi Welsh as Board President. Kelly Scott seconded. Motion carried; all ayes (7).
      2.  Board Secretary administers oath of office to President Christi Welsh.
    4. New President assumes duties New Board President Christi Welsh took the chair.
    5. Election of Vice President
      1.    Nominations for Vice President Kelly Scott moved to nominate Tim Bower as Board Vice President. Mark Porter seconded. Motion carried; all ayes (7).
      2.    Board Secretary administers oath of office to Vice President Tim Bower.
    6. ​​​​​​​Board Policy 204- Code of Ethics
    7. Establish dates and times of meetings Kelly Scott moved that board meetings are to remain the same as currently set: Regular board meeting on the 3rd Monday of every month @ 6:30 pm, work session meetings on the 4th Monday of every month @ 6:30 p.m. Tai Ward seconded. Motion carried; all ayes (7).
    8. To approve the official depositories of 2021-2022            ​​​​​​​
      1. Iowa State Bank, Fairfield-$15,000,000.00
      2. Pilot Grove Savings Bank, Pilot Grove and Fairfield--$10,000,000.00
      3. First National Bank, Fairfield--$300,000.00
      4. Iowa Schools Joint Investment Trust, Des Moines--$10,000,000.00
        Tim Bower moved to approve the official depositories of 2021-2022 as listed. Kelly Scott seconded. Motion carried; all ayes (7).
    9. ​​​​​​​ To approve Ahler’s & Cooney as the district attorneys Kelly Scott moved to approve Ahler’s & Cooney as the district attorneys. Tim Bower seconded. Motion carried; all ayes (7).
  9. Public Participation On behalf of fellow Board members, at this time I would like to invite any member of the audience that has filled out the yellow form, to step to the microphone with comments about items of interest or concern. Although we meet in public, we do not meet with the public and as such the board cannot comment or answer questions. Please begin by stating your name and relationship to the school. It would be appreciated if you would limit your comments to 5 minutes. We ask that you remember that Iowa law prohibits us from discussing specific employees or their job performance.
  10. Administrative Reports
    1. Curriculum-Desegregated Class Data Desegregated Class Data                            
  11. New Business
    1. Approve the contract between FCSD and R&R Counseling. Tim Bower moved to approve the contract between FCSD and R&R Counseling to provide Mental Health Therapy to the students at the Middle School. Margo VonStrohuber seconded. Motion carried; all ayes (7).  
    2. Approve the SBRC request-Increased Enrollment. Kelly Scott moved to approve the SBRC Increased Enrollment request of a modified supplemental amount of $33, 967.00 due to an increase of certified enrollment. Tai Ward seconded. Motion carried; all ayes (7).  
    3. Approve the SBRC request-Limited English Proficient Instruction beyond 5 years. Kelly Scott moved to approve the SBRC request of Limited English Proficient (LEP) Instruction beyond 5 years for a modified supplemental amount of $15,538.00 related to the English language learning program. Margo VonStrohuber seconded. Motion carried; all ayes (7).     
    4. Approve the SBRC request-Open Enrollment Out Not on Prior Year’s Headcount. Kelly Scott moved to approve the SBRC request for a modified supplemental amount of $290,378.00 for open enrolled out students that were not included in the district’s previous year certified enrollment count. Margo VonStruber seconded. Motion carried; all ayes (7).          
    5. Approve Coke Vendor 6-year contract. Tai Ward moved to approve the 6-year contract with Atlantic Coca-Cola Bottling Company to sell Coke products out of our concession stands and vending machines. Margo VonStruber seconded. Motion carried; all ayes (7).                    
    6. Approve the bid for the Pence Elementary South Playground fencing. Kelly Scott moved to approve the bid from Harbison Fencing, LLC. in the amount of $20,451.70 using SAVE funds for the south playground at Pence Elementary. Margo VonStrohuber seconded. Motion carried; all ayes (7).                             
    7. Approve Board Policies at the first reading; 709 Insurance Program. Tim Bower moved to approve the board policies at the first reading. Margo VonStrohuber seconded. Motion carried; all ayes (7).                             
    8. To approve Board Policies under emergency adoption policy 209.2; 403.7 Employee Vaccination/Testing for COVID-19, 403.7R1 Employee Vaccination/Testing for COVID-19 Regulation, 403.7R2 Required Notices to Employees, 403.7E1 Employee Personal Attestation of Vaccination Status, 403.7E2 Medical Accommodation Request Form. Pulled from the agenda at agenda perfection.      
  12. ​​​​​​​President
    1. Highlights
    2.  Work Session is scheduled for December 6, 2021.
  13. Adjourn Kelly Scott moved to adjourn at 8:21 p.m. Margo VonStrohuber seconded. Motion carried; all ayes (7)

 

 

 

_____________________________                            ____________________________
Robin Leonard, Board Secretary                                  Christi Welsh, Board President

​​​​​​​

dawn.gibson.cm… Fri, 12/10/2021 - 08:33