905 - Buildings, Sites, and Equipment

905 - Buildings, Sites, and Equipment dawn.gibson.cm… Wed, 11/10/2021 - 10:24

905.1 - Community Use of School District Buildings, Sites & Equipment

905.1 - Community Use of School District Buildings, Sites & Equipment

The buildings and sites and equipment of the Fairfield Community School District will be made available as per the school board approved fee schedule (Code No. 905.1R1) to local nonprofit entities that promote cultural, educational, civic, community, or recreational activities.  Such use will be permitted only when the use does not interfere with or disrupt the educational program or school-related activity, the use is consistent with state law, and will end no later than midnight unless given administrative approval for a later end time.  It is within the discretion of the superintendent or designee to allow for-profit entities to use the school district buildings and sites as per the school board approved fee schedule.  The superintendent or designee reserves the right to deny use of buildings and sites and equipment to any group and to waive rental fees for groups if deemed appropriate to do so.  It will be within the discretion of the superintendent or designee to allow use of school district buildings and sites on Sundays.

Organizations, individuals, and other entities that wish to use the school district property must apply at the principal’s office or activity director’s office.  It will be the responsibility of the principal or activities director to determine whether the school district facility requested is available and whether the application for use meets board policy and administrative regulations.  It will be the responsibility of the principal or activities director to provide application forms, obtain proof of insurance, and draw up the contract for use of the school district property.

Sponsoring organizations must stay on site until all underage individuals are off the property.

An employee of the school district will supervise activities in the school district buildings and sites unless special prior arrangements are made with the superintendent or designee.  The employee of the school district will not accept a fee from the nonprofit user for supervision duties performed; rather, if appropriate, the school district employee will be paid by the school district, and the user will be billed as per the rental agreement.

It will be the responsibility of the superintendent or designee to develop a fee schedule for the school board’s approval and to develop administrative regulations regarding this policy.

Groups using the facilities will be classified in priority order A, B, C, D, E with Class A having the highest priority for use.

  1. Group A – School Groups Recognized by the Fairfield Community School District.
     
    1. Groups included are:
      1. School District recognized Boosters/Organizations supporting school sponsored activities or events, for example, athletic, fine art, and club boosters
      2. School District recognized Parent-Teacher Associations and Parent-Teacher Organizations
    2. If custodial services or technical services are required beyond normal duties, then the group or organization will be billed according to the rate established on Policy 905.1R1
    3. Use of facility will terminate at a time determined by the building principal or activities director.
    4. A Certificate of Liability is required to be on file.
    5. Group will be responsible for any damage to equipment or property that occurs during or as a result of the usage of the school district’s facility.

 

  1. Group B – Non-School Related Nonprofit Fairfield Community Organizations for Non-Fundraising activities
  1. Groups included are:
      1. Scout Organizations
      2. 4-H Organizations
      3. Fairfield Park & Recreation Department leagues and games
      4. Local civic groups and local political parties
      5. Boys’ and Girls’ Club leagues (football, volleyball, basketball, wrestling, soccer, softball, baseball, etc.) games and practices that are eligible to all Fairfield resident students
  2. If custodial services or technical services are required beyond normal duties, then the group or organization will be billed according to the rate established on Policy 905.1R1
  3. Use of facility will terminate at a time determined by the building principal or activities director.
  4. A Certificate of Liability is required to be on file.
  5. Group will be responsible for any damage to equipment or property that occurs during or as a result of the usage of the school district’s facility.
  6. If event being held by the non-school related nonprofit organization generates income through admission or registration fees (youth tournaments, etc.) then rate schedule C will be followed.

 

  1. Group C – Non-School Related Nonprofit Fairfield Community Organizations for  Fundraising Activities and/or Audience in Attendance
  1. Groups included are:
    1. Traveling Athletic Teams
    2. Church congregational meetings, worship services, and leagues
    3. Schools other than those comprising the Fairfield Community School District.
  2. If custodial services or technical services are required beyond normal duties, then the group or organization will be billed according to the rate established on Policy 905.1R1
  3. Use of facility will terminate at a time determined by the building principal or activities director.
  4. A Certificate of Liability is required to be on file.
  5. Group will be responsible for any damage to equipment or property that occurs during or as a result of the usage of the school district’s facility.

 

  1. Group D – Fairfield Community School District Residents\
  1.  Fairfield Community School District residents may have access to use school district facilities for individual non-profit activities when these
    facilities are not needed for school functions or for rate schedule A,B, or C group activities.
  2. If custodial services or technical services are required beyond normal duties, then the resident will be billed according to the rate established on Policy 905.1R1
  3. Use of facility will terminate at a time determined by the building principal or activities director.
  4. A Certificate of Liability or copy of the resident’s homeowner’s policy is required to be on file.
  5. Resident will be responsible for any damage to equipment or property that occurs during or as a result of the usage of the school district’s facility.
  6. For large group D gatherings and events, the superintendent or designee reserves the right to charge resident schedule C or E rental rates so that the district expenses associated with event are covered.

 

  1. Group E – Non-School Related For Profit Organizations
     
    1. Non-School Related For Profit Organizations may have access to school facilities under schedule E in order of date of application when these facilities are not needed for school functions or for rate schedule A,B,C, or D group activities.
    2. If custodial services or technical services are required beyond normal duties, then the resident will be billed according to the rate established on Policy 905.1R1
    3. Use of facility will terminate at a time determined by the building principal or activities director.
    4. A Certificate of Liability is required to be on file.
    5. Group will be responsible for any damage to equipment or property that occurs during or as a result of the usage of the school district’s facility.

 

  1.     Group F—School Related For Profit
  1. District teachers that are providing tutoring lessons to district students, other than their own students for profit.
  2. Music lessons for pay.
  3. Per handbook prior approval is needed by the superintendent and the time scheduled is to be submitted to the superintendent.
  4. Group will be responsible for any damage to equipment or property that occurs during or as a result of the usage of the school district’s facility.

 

 

Legal Reference:  Iowa Code 276; 278.1 (4); 279.8; 288; 297.9-.11 (2011).
                                       1982 Op. Att’y Gen. 561.
                                       1940 Op. Att’y Gen. 232.
                                       1936 Op. Att’y Gen. 196.

Cross-Reference:  704 Revenue

Approved: Feb. 11, 1985, March 19, 2018
Reviewed: Aug. 24, 2005, February 19, 2018       
Revised: Jan. 12, 1998, September 18, 2017 

 

dawn.gibson.cm… Wed, 11/10/2021 - 10:27

905.1E1 - Application For Use of School District Facilities

905.1E1 - Application For Use of School District Facilities

APPLICATION FOR USE OF FAIRFIELD COMMUNITY SCHOOL DISTRICT FACILITIES

* Complete and return to building principal and/or activities director.

Day(s)/Date(s) Wanted (please be specific):               ______________________________________________________________

This is a(n): __________ one time request                      __________ ongoing request from __________ to __________

Building wanted:        _____ HS             _____ MS            _____ Pence              _____ Washington         _____ Libertyville

                                           _____ Lincoln   _____ ACT

Area wanted:                _____ Gym         _____ Field        _____ Commons     _____ Classroom           _____ Auditorium

_____ Kitchen   _____ Other : specify:_______________________________

Time wanted: ____________________       Hours building is to be open: _________________________

My signature indicates that I have received a copy of the district’s policy (Code No. 905.1) regarding the use of a FCSD facility and/ or equipment and agree to abide by it.  I also agree:

  1. To provide adult supervision for all participants and spectators.
  2. That street shoes will not be worn on gym floors, pianos will not be moved, and electrical outlets will not be altered.
  3. That alcoholic beverages and tobacco products will not be present on school property.
  4. To be responsible for carrying the proper insurance for the group’s activities.
  5. That the school district and agents will not be held responsible for the accidents, injuries, or theft of personal property incurred by those parties authorized to use the district facilities.
  6. To leave the facilities in good condition, comparable to the way they were prior to use, and to pay labor charges if I fail to do so.
  7. To be responsible for any damage to equipment or property which occurs during or as a result of the rental, and to report any damage to the building principal or activities director.
  8. To adhere to the terms of this agreement and any additional terms imposed by the building principal or activities director.
  9. That failure to abide by the above mentioned terms or repeated abuse of the facilities will result in cancellation of this and any future contracts.
  10. To notify the building principal or activities director of a cancellation or variation.
  11. Sponsoring organizations must stay on site until all underage individuals are off the property.

 

Signature: ___________________________________ Name (please print): ___________________________________

Organization: ___________________________________         Nature of Activity: ___________________________________

Home Phone: ___________________________________         Cell Phone: ___________________________________

Address: ___________________________________    City, State, Zip: ___________________________________

Number of People in Group: ______________   Adults: ______________              Youth: ______________

Certificate of Insurance Coverage Attached: ______________

 

*************************************** FOR OFFICE USE ******************************************************

Rental Schedule (Circle One):   A   B   C   D   E   F     Facility use charges: __________       Other charges __________

Custodian Charges: __________   Hours: __________   Other personnel charges: __________   Hours: __________

Special Notes: _______________________________________________________________________________  Amount Deposit: __________

Signature Principal or A.D.: ______________________________   Date: ____________________

 

dawn.gibson.cm… Wed, 11/10/2021 - 10:43

905.1R1 - Fee Schedule for Use of School District Facilities

905.1R1 - Fee Schedule for Use of School District Facilities

Group A - School Groups Recognized by the Fairfield Community School District

Group B - Non-School Related Nonprofit Community Organizations for Non-Fundraising activities

Group C - Non-School Related Nonprofit Community Organizations for Fundraising Activities and/or Audience in Attendance

Group D - Fairfield Community School District Residents-Non Profit Organizations

Group E - Non-School Related For Profit Organizations

Group F – School Related for Profit Organizations

 

RENTAL                         Schedule                       Schedule                                           Schedule                        Schedule
RATES & FEES            A/B/D                                   C                                                                     E                                                F

 

Gymnasium                   No Charge            $20/hour or $80/day                   $40/hour                          N/A

Auditorium                    (a)                                 (a) + $20/hour or $80/day    (a) + $40/hour             N/A

Commons                        No Charge            $15/hour or $60/day                   $30/hour                         $10/hr or $40/day

Classroom                       No Charge            $10/hour or $40/day                   $20/hour                         $5/hr or $20/day

Kitchen                              (b)                                 (b) + $20/hour or $80/day     (b) + $40/hour            N/A

Outdoor Facilities     No Charge            $20/hour or $80/day                   $40/hour                          N/A

 

(c) CUSTODIAL FEE (if applicable) $35/hour                       $35/hour                                           $35/hour                      

FOOD SERVICE EMPLOYEE FEE     $35/hour                       $35/hour                                           $35/hour

(a) If auditorium rental requires the use of school personnel to supervise the operation of lights, sound, etc., then an additional $20 per hour fee will be charged to renter

(b) Rental of kitchen requires the use of a school food service employee at the current hourly rate of pay.            

(c) If custodial, technical, or supervision services are required beyond normal duties, then the group or organization will be billed according to the established hourly rate.

 

PAYMENT PROCEDURE

  1. Charges must be paid within 30 days of billing date.
  2. Payment should be mailed to: Fairfield HS Activities Office, 605 East Broadway, Fairfield, IA 52556
  3. Checks returned for non-payment will be assessed a service charge of $25.00.

 

dawn.gibson.cm… Wed, 11/10/2021 - 10:34

905.2 - Tobacco/Nicotine-Free Environment

905.2 - Tobacco/Nicotine-Free Environment

School district facilities and grounds, including school vehicles, are off limits for tobacco or nicotine use, including the use of look-a-likes where the original would include tobacco or nicotine.  This requirement extends to students, employees and visitors.  This policy applies at all times, including school sponsored and non-school sponsored events.  Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately.  It is the responsibility of the administration to enforce this policy.

 

NOTE:  According to Iowa law, all school grounds are smoke free.  Boards have the authority to expand the policy to make the school facilities and grounds tobacco or nicotine free as well.

 

 

Legal Reference:     
Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).  
House File 2212, Iowa General Assembly (2008)              
Iowa Code §§ 142D; 279.8, .9; 297 (2013).                        

Cross Reference:     
903.4 Public Conduct on School Premises                         
905.1 Community Use of School District Buildings & Sites & Equipment

Approved:  Oct. 12, 1987, Oct 27, 2014, March 19, 2018, Nov. 15, 2021   
Reviewed:  Aug. 24, 2005, Apr.28, 2014, Oct 20, 2014, February 19, 2018, October 18, 2021                    
Revised:  Oct. 12, 1992, April 7, 1999, Dec. 13, 2010, Apr.28, 2014, Oct 20, 2014, February 19, 2018, October 18, 2021                            

 

dawn.gibson.cm… Wed, 11/10/2021 - 10:25