Numerous issues have been encountered over the years with fundraising activities and some of the challenges may be eliminated with more communication. Please review the following list:
- Fundraisers need PRIOR approval of the Building Principal and Activities Director.
- Purchase orders and numbers are required prior to purchase of materials.
- Fundraisers, such as school carnivals, should be placed on the school calendar.
- When money is collected, receipts are mandatory.
- Once money is collected, it should be immediately returned to supervisors and deposited.
- Door to door sales is the least preferred type of fundraiser.
- Clarify with the salesman such things as:
- The duration of the fundraiser
- Your profit percentage
- Who handles shipping costs
- Who pays for prizes/incentives
Please complete the information below (prior to fundraiser beginning):
Name of group / organization: _________________________________
Type of Fundraiser: _________________________________
Name of Sponsor: _________________________________
Start and End Dates: Start: ___________ End: ____________
Company Name & Address: _________________________________
_________________________________
_________________________________
Number of students involved: _________________________________
Anticipated revenue: _________________________________
Percentage of gross profit: _________________________________
Profits will be used for? _________________________________
Date submitted to calendar (if applicable): _________________________________
Date reconciliation form completed: _________________________________
Principal’s/Activity Director’s Approval: _________________________________
(Copy sent to AD’s Office) _________________________________
