In accordance with the Department of Education guidelines, Fairfield Community School District will allow district vehicles to be used for transportation to camps/activities which are not school sponsored events, but involve district students and personnel or community organizations wanting to rent a yellow school bus. The stipulation is that the district cannot absorb any actual costs for this type of transportation. As a result, groups wanting to use school transportation to attend non-school sponsored events will be charged a fee. Criteria is listed below. This fee will also apply to community organizations requesting use of school vehicles.
To assist in providing information, planning and determining transportation costs, please review the listed items.
- Complete an online transportation request form, have it approved by the building administrator or activities director and forward to the transportation office. The transportation office will notify you if there is not a vehicle available. Please be specific as to destination and other information, providing an address if possible.
- The transportation office will then calculate the mileage for the camp/event/activity using Google or MapQuest to determine the estimated cost of vehicle usage.
- The person in charge will then be notified of the estimated cost. (The person in charge may want to divide the costs among those traveling.)
- Once the vehicle usage is complete, an invoice will be sent to the person in charge for payment of the actual mileage/cost of the vehicle.
- Mileage rates are listed below and will be adjusted annually as reflected on the annual transportation report, the district’s bus utilization report and hourly rates for school bus drivers.
Suburban Mileage cost allowance as determined on the annual transportation report
School Bus The operating cost as calculated on the district’s annual transportation report (with driver)
62% of the mileage operating cost as calculated on the district’s annual transportation report (without driver)
Approved: Mar. 20, 2017, Apr.11, 2022
Reviewed: Feb. 8, 2017, Mar. 28, 2022
Revised: Feb. 8, 2017
